Campuses

About Invoices

INVOICES and PURCHASE ORDERS

Although the University strives to pay its vendors in a timely manner, that is not always possible due to lack of information on submitted invoices.

In order to expedite the payment process, the Purchasing and Accounts Payable Departments are reminding all vendors of the following payment procedures, per University policy:

  • All invoices that arrive at the University MUST reference a current purchase order number. Any invoices that do NOT reference a purchase order number will be returned to you, unprocessed, until the information is provided.
  • All invoices are to be mailed to the Accounts Payable Department at the following address and are NOT to be supplied directly to the Department.

    Embry-Riddle Aeronautical University
    Attn: Accounts Payable Department, PO # _ _ _ _ _ _
    600 S. Clyde Morris Blvd.
    Daytona Beach, FL
    32114-3900
    Accounts Payable Fax: 386-226-6220
    email: dbapsppt@erau.edu
    or

    Embry-Riddle Aeronautical University
    Attn: Accounts Payable Department, PO # _ _ _ _ _ _
    3700 Willow Creek Rd.
    Prescott, AZ
    86301
    email: prap@erau.edu

  • All invoices that arrive must match the purchase order in quantity and price shown. If the invoice that you will be submitting will NOT match the purchase order, please contact the Purchasing Department for assistance PRIOR to submitting your invoices: 386-226-6252.

E-mail purchase order notification feature

The Embry-Riddle University Purchasing Office has an e-mail purchase order notification feature to offer to our vendors. The notification includes the same purchase order information as received on currently faxed purchase orders and will be sent for each purchase order issued.Please see the sample.

The e-mail purchase order will not have an original signature from the Purchasing Manager. If you would like to receive an automatic e-mail notification please send your e-mail address to the following e-mail address, dbpohelp@erau.edu (Daytona Beach)

To catch any e-mails that may get caught in the spam filter, in the subject line please put: VENDOR EMAIL REQUESTED

A confirmation e-mail will be sent to you with the University terms and conditions.