Frequently Asked Questions

General FAQ

Embry-Riddle resumed face-to-face instruction with the fall 2020 semester, with strict health precautions in place, based on our Path Forward strategy, and supported by a Best Practices Guide.

The 2020-21 school year started the week of Aug. 14 for new students at both residential campuses, with classes beginning Aug. 24 for all students. See the fall 2020 semester announcement for schedule details. Also, please review our Return to Campus videos.

Physical distancing principles are being applied through smart pathways, barriers and lower-density solutions for residence halls, classrooms, workspaces and more. Daily wellness checks and advanced cleaning protocols are now the norm. Every member of our community is taking personal responsibility for their safety by wearing cloth (non-surgical) face coverings and other personal protective equipment. Embry-Riddle is also conducting diagnostic Covid-19 surveillance testing of faculty, staff and students.

See the latest news on Embry-Riddle's testing efforts.

 To keep everyone on our campuses safe, the following precautions are mandatory:

  • Students, employees and visitors must have a wellness check (no-contact temperature check) every 24 hours, whenever they are on campus.
  • If you are sick, or if you have been in close contact with a confirmed Covid-19 case, on a cruise, or in a hot spot within the past 14 days, do not come onto campus.
  • Everyone on Embry-Riddle’s campuses must wear face coverings at all times, both indoors and outdoors, in all common areas.
  • Physical distancing (six feet apart) is mandatory at all times.
  • Everyone is asked to practice rigorous hand hygiene and assist in regularly disinfecting high-touch surfaces.
  • We ask everyone to wear face coverings, practice physical distancing, and maintain good hand hygiene both on and off-campus.
The strict safety precautions in place across Embry-Riddle’s campuses will also be applied within the residence halls. The university has placed a large supply of approved anti-viral disinfectant in all residence halls to increase overall cleanliness and safety. Students will be living together in residence hall rooms as they would with their own family members, but sleeping head-to-toe to reduce contact. The university will continue to communicate frequently with students regarding the importance of adhering to all health precautions, wherever they go and whatever they are doing.

Yes. You may exercise on campus without a face covering, but only in designated exercise areas and only when you are able to maintain adequate physical distancing of six feet or more between you and other runners, bicyclists or pedestrians. If you are in any other areas, whether you are walking, running or skateboarding, you must wear a face covering.

Refer to the maps below to review the location of designated exercise areas. Face coverings must be worn to and from designated exercise areas. 

Designated exercise areas on the Daytona Beach Campus are detailed on the Daytona Campus map and are located on the east side of campus by the athletic fields.

Designated exercise areas on the Prescott Campus are shown on the Prescott Campus map (see text explanation below). 

You may participate in any outdoor athletic activities in designated areas as shown on the campus maps. Again – face coverings must be worn to and from the activity and physical distancing must be maintained at all times during the activity when masks are removed.

If you take part in organized, supervised athletic events within indoor facilities, physical distancing will be in place, and coaches, observers and other non-participants will need to wear face coverings. As soon as your organized athletic event ends, resume wearing your face covering immediately.

Prescott Campus – Face mask required, exceptions to the policy.

Face masks are required in all buildings and outside areas on campus and at our Flight Line.

There are two exceptions to this policy.

  1. No face masks are required when respecting 6-feet physical distancing on our outdoor fields and trails, (excluding the "Warrior Loop").  These areas include:
    1. The City of Prescott trail that crosses thru campus and the cross country trail,  (both located at the West and South of campus).
    2. ROTC Leadership Reaction Course
    3. Baseball, Softball, Soccer, Intramural, and artificial turf multipurpose fields.
    4. Drill pad
    5. Swimming pool, Tennis Court, and Sand Volleyball Court

      NOTE:  This exception does not extend to all grass areas on campus, nor does it extend to any paved roads or parking lots.

  2. No face masks are required in our gymnasiums, (Eagles Gym and Activities Center) when you are involved in a supervised-group activity and respecting six ft. physical distancing.  The supervisor as well as any guests/spectators are required to wear face masks as well as respect the six ft. distancing policy.

Any student engaging in high-risk behaviors that put the university community at risk may be in violation of student Honor Codes or Standards of Conduct. Students who willfully violate Embry-Riddle rules will be subject to disciplinary action, potentially including immediate expulsion without a refund. For Daytona Beach Campus students, refer to the Honor Code, and in particular, the Failure to Comply section. For Prescott Campus students, theStandards of Conduct can be found here; the Failure to Comply section is on page 22. 

Any employee who refuses to comply should be reported to Human Resources, as outlined in the APPM. Faculty or staff who fail to wear a face covering, get a wellness check or Covid-19 test if instructed, or follow other university safety rules will be subject to disciplinary action.

In an effort to keep everyone as safe as possible, Embry-Riddle leverages a multi-pronged Covid-19 testing strategy by using several different types of testing. Each approach leverages the experience of our medical professionals in determining who should be tested. Further information on each approach is below.

Screening and Contact Testing, conducted on Thursdays, focuses on assessing key groups (i.e., Flight, Athletics, ROTC, on-campus, off-campus, and so on) to capture a fair “snapshot” of the university as a whole. Those who are randomly selected for Thursday testing are required to keep their appointment.

These diagnostic tests, approved by the U.S. Food & Drug Administration (FDA), are based on nasal and/or throat swabs and offered in partnership with area healthcare providers. The tests identify anyone currently infected by SARS-CoV2, the virus that causes Covid-19.

Our two residential campuses use different screening and contact tests, as outlined below, based on the tests that are available to Embry-Riddle through our supply chains in Arizona and Florida.

  • If you are selected for screening and contact testing, you will receive direct e-mail notification and you will be required to complete your appointment.
  • You may be selected by our medical professionals for multiple types of testing.
  • Those who undergo screening and contact testing must remain in quarantine, apart from others, until they receive their test results.
  • On the Prescott Campus only for now, the ID NOW COVID-19 test is being used. This test provides results on a same-day basis and does not require quarantine or shelter in place.
  • On the Daytona Beach Campus, Embry-Riddle’s healthcare partner has provided tests that do require quarantine for about a day and a half (usually from Thursday afternoon through Friday). Embry-Riddle will take advantage of rapid testing for the Daytona Beach Campus as soon as the technology becomes available to us through our supply chain in Florida.

Sentinel Testing focuses on students living in large group settings, where close contact may increase the risk of spread. Our medical professionals will determine groups of individuals who may be at a higher risk due to close contact and will help students self-administer the test. This FDA-authorized test kit involves a lower nasal swab. The goal of sentinel testing is to assess a cross-section of the population in the residence halls each week.

  • You may be selected for multiple types of testing.
  • Those who undergo sentinel testing may go about their business as they await their test results; there is no quarantine requirement.

Rapid Testing is specifically for symptomatic individuals. Embry-Riddle’s healthcare professionals will let you know if your symptoms suggest a need for rapid testing.

  • To capture a fair snapshot of the university as a whole, students will be chosen for screening and contact testing based on their location, until a meaningful sample of the populations of each program and department are represented.
  • Students entering their residence halls may be selected at random for sentinel testing until a fair cross-section of all on-campus residents are tested each week. You may be required to take part in screening and contact testing as well as sentinel testing.
  • Individuals may also be selected for rapid testing based on an assessment by our health professionals.
  • In addition, please note that Embry-Riddle tests all faculty who will be in classrooms, as well as all student-facing staff.

Yes, Flight Operations are back underway on both of Embry-Riddle’s residential campuses. Videos explaining the Flight student check-in procedures as well as aircraft sanitation procedures are available online. Refer to the fall 2020 semester schedule. Note that, for fall 2020, Flight Operations will continue through Dec. 23, 2020, with housing and limited dining options available for Flight students. In case of questions, check with your Flight supervisor.

In conjunction with its phased reopening strategy, Embry-Riddle Aeronautical University has formalized a Visitor Policy outlining the procedures for receiving visitors to each of its residential campuses, in Daytona Beach, Fla., and Prescott, Ariz. To ensure the continued health and safety of all in the Eagle community, administration is working hard to ensure that visitors will:

  • Have a wellness check
  • Wear a face covering while on the premises
  • Maintain physical distancing at all times

“Visitors” refers to all guests of the university, other than contractors, postal carriers/delivery drivers and external vendors. This policy does not refer to remote employees or employees from other university locations. (Note that, along with visitors, all Embry-Riddle students and employees must also wear a (non-surgical) face covering, have a daily Wellness Check, and maintain physical distancing while on campus.)

Procedures

The following rules apply to all visitors and are effective immediately:

  • All visitors must check in at the centralized location and show a valid photo ID. Look for directional signage.
  • Visitors will sign a daily visitor log citing their name, time in/out and purpose of their visit.
  • Visitors will receive day passes and are required to display them on their outer garment.
  • A wellness check, including a brief questionnaire and a non-invasive temperature check, is required for all visitors.
  • All visitors are required to wear a face covering. If a visitor does not have their own covering, one will be provided to them.
  • Once a visit is over, day passes should be returned at checkout — to the Henderson Welcome Center, in Daytona Beach, and to the Dan Carrell Drive Security Checkpoint, in Prescott. An employee hosting a large group may collect and return passes on behalf of the group.
  • Visitor access is restricted to normal business hours. After-hours visitors must have written authorization from the Facilities department (for Daytona Beach, contact 386-226-6500 or dbfacsvc@erau.edu; for Prescott, contact 928-777-3333 or prsafety@erau.edu).
  • Employees are responsible for accompanying underage visitors at all times.

Restricted areas

Employees may not bring visitors in areas where there are dangerous machines or chemicals, confidential records or sensitive equipment.

Representatives of regulatory bodies and key stakeholders may be exempted, if they have received official authorization. In these cases, employees should ensure the visitors receive the necessary badges and personal protective equipment to enter the premises.

Parking

All visitors may park in a visitor space to check in and receive a temporary parking pass. After check-in, vehicles may relocate to the appropriate building of their visit. Employees sponsoring visitors should coordinate with Campus Safety in advance to arrange parking.

Unauthorized visitors

Unauthorized visitors will be asked to leave. Visitors who fail to comply with Embry-Riddle’s code of conduct (encompassing hate speech, being disruptive, property theft, or refusal to follow safety requirements) may be asked to leave.

To report unauthorized visitors, contact Campus Safety & Security at 386-226-SAFE (7233) in Daytona, or 928-333-3333 in Prescott.

The deadline for applying for CARES Act funds has passed.

Yes. On the Daytona Beach Campus and any Worldwide Campus location, new students must get their EAGLEcard photos taken ASAP. All students, employees and visitors are required to have a wellness check every 24 hours whenever they are on campus, and EAGLEcards are used to check in to all wellness stations. Visitors are also required to carry social-distancing guest passes and display them on their garments at all times while on campus. Learn more and register for your EAGLEcard online.

Academics and Technology

Embry-Riddle resumed face-to-face instruction with the fall 2020 semester, with strict health precautions in place, based on our Path Forward strategy, and supported by a Best Practices Guide.

The 2020-21 school year started the week of Aug. 14 for new students at both residential campuses, with classes beginning Aug. 24 for all students. See the fall 2020 semester announcement for schedule details. Also, please review our Return to Campus videos.

Physical distancing principles are being applied through smart pathways, barriers and lower-density solutions for residence halls, classrooms, workspaces and more. Daily wellness checks and advanced cleaning protocols are now the norm. Every member of our community is taking personal responsibility for their safety by wearing cloth (non-surgical) face coverings and other personal protective equipment. Embry-Riddle is also conducting diagnostic Covid-19 surveillance testing of faculty, staff and students.

See the latest news on Embry-Riddle's testing efforts.

In order to keep our community safe, students are required to book appointments in advance with their academic advisors. To find your advisor and book an appointment, visit The Office of Undergraduate Advising (Daytona Beach Campus students), or the Academic Advising – Prescott ERNIE pages (Prescott Campus students). Virtual or in-person meetings are available to Daytona Beach students. Only virtual meetings are currently available to Prescott students.

The fall academic calendar was altered to plan for the completion of all face-to-face classes by the start of Thanksgiving Break. The Labor Day holiday and Fall Break days have been converted into class days. Changing the fall academic calendar was done to address the concern that students might be traveling during the Thanksgiving holiday, and to possible Covid-19 hotspots, and could return to campus for the last few class days and final examinations without sufficient time to self-quarantine.
Students are considered to be continuously enrolled, regardless of the number of hours for which they register — unless they enroll at another institution without advance approval, fail to enroll in at least one course at Embry-Riddle within any two-year period after the last term of attendance or have been suspended or dismissed from the university. A student who has lost continuing student status must reapply through Admissions.
Faculty completed training over the summer that prepared them to transition their face-to-face courses to online delivery, if need be. They are prepared to help students continue in their face-to-face courses remotely during the time students may need to self-quarantine or if they are unable to attend class due to illness.

Yes. For Daytona Beach Campus students, the virtual Fall Industry/Career Expo took place on Oct. 13, via Handshake, our online job and event posting system.

Additionally, Daytona Beach hosted a virtual Graduate School Fair on Oct. 21.

For Prescott Campus students, a virtual career fair was held on Sept. 30.

In keeping with Eagle values, Embry-Riddle President Butler has called on everyone to help uphold health guidelines. Anyone who sees another person without a face covering or ignoring the need to physically distance should first offer a friendly reminder of the guidelines. For example, you might say, “Excuse me, but you don’t have a face covering.” If the reminder is ignored, let the person know that they are in violation of employee policy or student conduct rules and therefore subject to disciplinary action. Contact your Dean of Students and/or Campus Safety, as appropriate.

Students are encouraged to stay in regular contact with their academic advisor. The final fall 2020 class schedule includes a combination of face-to-face, hybrid/split (part face-to-face and part online), and online courses. The fall 2020 class schedule has been developed to allow for physical distancing requirements in the classroom due to the Covid-19 pandemic. Students who are unable to attend classes on campus due to the Covid-19 pandemic can work with their academic advisors to determine whether they can meet their program requirements through available online courses (including those offered through the Worldwide Campus). Regardless of the type of course delivery, students will be charged the tuition rate associated with their campus/academic program designation. 

When the pandemic hit, all required software was made available virtually/securely to students. The university has also loaned out nearly 350 laptops to students and employees, and free connectivity has been provided by various internet providers.

If you do not have an Embry-Riddle laptop or a home computer to deliver your courses virtually, please contact IT Support to request a “loaner laptop.” Be sure to check out the online learning resources on the Keep Learning site on ERNIE. Resources for residential students — including virtual tutoring, Career Services, the Counseling Center and other services — continue to be delivered virtually.

On the Prescott campus, Embry-Riddle will host a virtual graduation for each of the spring, summer and fall 2020 graduates, to be broadcast on Dec. 12, 2020. The Prescott Campus also invites all 2020 graduates to walk in a commencement ceremony in May 2021provided we are allowed to hold large in-person events by that time. Details will be forthcoming.

On the Daytona Beach Campus, Embry-Riddle will host a combined spring, summer and fall virtual 2020 Undergraduate Commencement ceremony as well as a spring, summer and fall virtual 2020 Graduate Commencement ceremony, to be broadcast on Dec. 14, 2020.

On the Worldwide Campus, Embry-Riddle will host a virtual commencement ceremony, for all students who earned their degrees between April and December, on Dec. 5, 2020 at 11 a.m. Eastern.

Further details on specific ceremony viewing times and other celebration event details will be posted on the Daytona Beach CampusPrescott Campus and Worldwide Campus graduation webpages in the coming weeks.

Yes. The most common accommodation provided will be extended time on exams, which can be completed through Canvas. DSS staff will work with students and faculty on other accommodations already granted, and those who need modifications based on the new online format. Support can be found at Daytona Beach Disability Support Services and Prescott Disability Support Services.

Due to Covid-19 concerns, we encourage students to shop online, but the Daytona Beach and Prescott Campus Bookstores are open.

The Daytona Beach Campus Bookstore is open to the public from 9am-3pm Monday through Thursday, and 10am-2pm Fridays. Masks are required for service. Only 25% capacity is allowed at this time.

The Prescott Campus Bookstore is open from 9am-5pm. Customers must perform a wellness check before entering any other buildings on campus.

Please always maintain six feet of separation between yourself and other guests.

Follow the links below to shop online, anytime. These links will also take you to other helpful information about rental returns, current promotions, and additional updates as we continue to address the changes and needs of our campuses.

All students who rented books for the spring 2020 semester should have received an email prior to the return deadline. There are also instructions on the bookstores page. Students with questions about rented books can contact Follett Higher Education Group Bookstore Manager Cheryl Blaikie at cblaikie@follett.com.

On the Daytona Beach Campus, a book return box is located outside the Mori Hosseini Student Union – specifically, by the South entrance set of doors (by the drive-up circle off Aerospace Boulevard). It has a label on it called Rental Return. Students should add their email, name, and number to a slip of paper when returning books to ensure they receive a credit for the return.

Daytona Beach Campus Online Bookstore

Prescott Campus Online Bookstore

Each detachment is constantly keeping Embry-Riddle apprised of updated orders. Please contact your detachment supervisor for further details. Refer to the Daytona Beach Campus ROTC webpage or the Prescott Campus ROTC webpage to locate contact information for your military branch.

For Parents

The university understands that the Covid-19 pandemic may have affected a student’s/family’s financial situation. While the university’s payment schedule has not changed, the university does offer a payment plan that allows students to spread their payments over four installments. 

Additionally, impacted students at the Daytona Beach campus may contact Student Financial Services at (386) 226-6280 or email sfs@erau.edu or AskErnie@erau.edu to discuss their options. Prescott campus students may contact the Prescott Cashier’s Office at (928) 777-3726 or email pcbursar@erau.edu to discuss their options.

Impacted students should also consider contacting their respective campus Financial Aid Office. A Financial Aid associate can review each student’s unique financial situation and may be able to offer additional financial assistance (e.g., scholarship or loan opportunities). Students should refer to the Financial Aid web pages for the Daytona Beach or Prescott campuses, or contact them at:

Daytona Beach Campus

Email:                  dbfinaid@erau.edu
Phone:  (800) 943-6279
Hours:                 M-F / 8am-5pm EDT

Prescott Campus

Email:                  prfinaid@erau.edu
Phone:                (800) 888-3728
Hours:                 M-F / 8am–5pm MST

Tuition will remain the same; there will be no tuition adjustment for the modified academic fall calendar or for the different delivery types (face-to-face, hybrid/split or online) of fall classes. If all fall courses are forced to transition online due to government mandates resulting from the Covid-19 pandemic, refunds will not be issued. Students will earn the same credit hours they would have earned before the modified schedule. The university has modified its academic calendar to minimize travel and reduce health risks. To make up for class time normally scheduled for the week after Thanksgiving Break, the Labor Day holiday and the scheduled fall break will be converted to class days. Residence halls and select dining facilities will remain open until the end of the semester for those students who would prefer to remain in-residence through this period. 

In addition to dining areas being redesigned to decrease density in support of social distancing, several additional safety protocols have also been implemented — such as, regular preventive disinfection, markers indicating what tables have been cleaned since prior use, the suspension of self-serve options, pre-packed utensils and the installation of floor decals and sneeze guards. Grab-and-go options have also been expanded to encourage take-out dining, as have mobile app ordering, delivery and contactless payment.

Yes. Everyone must stop at the visitor center on their campus, present photo ID, and have a wellness check (no-contact temperature check). Everyone must also wear a face covering, and practice physical distancing. Do not come onto Embry-Riddle’s campuses if you are sick, have been in close contact with a confirmed Covid-19 case, or on a cruise. 

NOTE: According to U.S. Centers for Disease Control & Prevention (CDC) Guidelines, it is highly recommended that all international travelers self-quarantine for at least 14 days. As such, we strongly encourage all incoming and returning international students to arrive at least 14 days early in order to acclimate, adhere to new campus safety protocols, and ensure no interruption with scheduled classes.

On the Prescott campus, Embry-Riddle will host a virtual graduation for each of the spring, summer and fall 2020 graduates, to be broadcast on Dec. 12, 2020. The Prescott Campus also invites all 2020 graduates to walk in a commencement ceremony in May 2021provided we are allowed to hold large in-person events by that time. Details will be forthcoming.

On the Daytona Beach Campus, Embry-Riddle will host a combined spring, summer and fall virtual 2020 Undergraduate Commencement ceremony as well as a spring, summer and fall virtual 2020 Graduate Commencement ceremony, to be broadcast on Dec. 14, 2020.

On the Worldwide Campus, Embry-Riddle will host a virtual commencement ceremony, for all students who earned their degrees between April and December, on Dec. 5, 2020 at 11 a.m. Eastern.

Further details on specific ceremony viewing times and other celebration event details will be posted on the Daytona Beach Campus, Prescott Campus and Worldwide Campus graduation webpages in the coming weeks.

Health Services

In an effort to keep everyone as safe as possible, Embry-Riddle leverages a multi-pronged Covid-19 testing strategy by using several different types of testing. Each approach leverages the experience of our medical professionals in determining who should be tested. Further information on each approach is below.

Screening and Contact Testing, conducted on Thursdays, focuses on assessing key groups (i.e., Flight, Athletics, ROTC, on-campus, off-campus, and so on) to capture a fair “snapshot” of the university as a whole. Those who are randomly selected for Thursday testing are required to keep their appointment.

These diagnostic tests, approved by the U.S. Food & Drug Administration (FDA), are based on nasal and/or throat swabs and offered in partnership with area healthcare providers. The tests identify anyone currently infected by SARS-CoV2, the virus that causes Covid-19.

Our two residential campuses use different screening and contact tests, as outlined below, based on the tests that are available to Embry-Riddle through our supply chains in Arizona and Florida.

  • If you are selected for screening and contact testing, you will receive direct e-mail notification and you will be required to complete your appointment.
  • You may be selected by our medical professionals for multiple types of testing.
  • Those who undergo screening and contact testing must remain in quarantine, apart from others, until they receive their test results.
  • On the Prescott Campus only for now, the ID NOW COVID-19 test is being used. This test provides results on a same-day basis and does not require quarantine or shelter in place.
  • On the Daytona Beach Campus, Embry-Riddle’s healthcare partner has provided tests that do require quarantine for about a day and a half (usually from Thursday afternoon through Friday). Embry-Riddle will take advantage of rapid testing for the Daytona Beach Campus as soon as the technology becomes available to us through our supply chain in Florida.

Sentinel Testing focuses on students living in large group settings, where close contact may increase the risk of spread. Our medical professionals will determine groups of individuals who may be at a higher risk due to close contact and will help students self-administer the test. This FDA-authorized test kit involves a lower nasal swab. The goal of sentinel testing is to assess a cross-section of the population in the residence halls each week.

  • You may be selected for multiple types of testing.
  • Those who undergo sentinel testing may go about their business as they await their test results; there is no quarantine requirement.

Rapid Testing is specifically for symptomatic individuals. Embry-Riddle’s healthcare professionals will let you know if your symptoms suggest a need for rapid testing.

  • To capture a fair snapshot of the university as a whole, students will be chosen for screening and contact testing based on their location, until a meaningful sample of the populations of each program and department are represented in the sample.
  • Students entering their residence halls may be selected at random for sentinel testing until a fair cross-section of all on-campus residents are tested each week. You may be required to take part in screening and contact testing as well as sentinel testing.
  • Individuals may also be selected for rapid testing based on an assessment by our health professionals.
  • In addition, please note that Embry-Riddle tests all faculty who will be in classrooms, as well as all student-facing staff.

Out of an abundance of caution, anyone deemed to be at higher risk for transmission of Covid-19 must be kept away from the rest of the campus community. This may be achieved through quarantine or isolation, depending on the circumstances, and in keeping with U.S. Centers for Disease Control & Prevention guidelines.

Seemingly healthy students who may have been exposed to Covid-19 because they have had close contact with a confirmed Covid-19 case will be asked to self-quarantine. (Close contact is defined by the U.S. Centers for Disease Control & Prevention as 15 minutes or more of exposure, closer than six feet, with no face covering.)

In contrast, infected students who have tested positive for Covid-19 must self-isolate, remaining completely separate from others who are not sick. See below for more information on quarantine versus isolation.

Shelter in Place is a hybrid approach that may be selected by Embry-Riddle healthcare professionals if an individual is awaiting test results after being randomly selected for testing, for example, or feels sick but suspects seasonal allergies/flu/cold, etc. For instance, a student in a single room may be instructed to simply shelter in place, under certain circumstances.

Please also see our infographic on what to do if you are isolated or quarantined.

Yes – always. Embry-Riddle holds individual Covid-19 test results in strictest confidence. We do not publicly disclose anyone’s individual, confidential test results, under any circumstances. Confirmed positive cases will be reported by our authorized health services professionals to designated health agencies only, in keeping with legal requirements.

If an individual tests positive for Covid-19, Embry-Riddle’s certified contract tracer will reach out to anyone who may have had close contact with that person. Out of an abundance of caution, those who may have been exposed will be instructed to quarantine. Anyone who is concerned that they may have been exposed to the virus should contact the health services unit on their campus immediately. Likewise, faculty, staff or students who are concerned about the health of a student or employee should notify health services.

To help everyone make informed decisions and enhance health precautions, Embry-Riddle issues a weekly report that discloses only anonymized, aggregated Covid-19 test results for each campus. We do not disclose any individual’s name, gender, or other potentially identifying information.

It is understood that Embry-Riddle is a relatively small community, and therefore everyone in the community is instructed to help uphold confidentiality. If a name is disclosed in a classroom setting or elsewhere, for example, remind all that individual test results must never be disclosed. Moreover, since it is impossible to confirm Covid-19 cases without seeing actual test results, speculation is not helpful or responsible.

Yes. You may exercise on campus without a face covering, but only in designated exercise areas and only when you are able to maintain adequate physical distancing of six feet or more between you and other runners, bicyclists or pedestrians. If you are in any other areas, whether you are walking, running or skateboarding, you must wear a face covering.

Refer to the maps below to review the location of designated exercise areas. Face coverings must be worn to and from designated exercise areas. 

Designated exercise areas on the Daytona Beach Campus are detailed on the Daytona Campus map and are located on the east side of campus by the athletic fields.

Designated exercise areas on the Prescott Campus are shown on the Prescott Campus map (see text explanation below). 

You may participate in any outdoor athletic activities in designated areas as shown on the campus maps. Again – face coverings must be worn to and from the activity and physical distancing must be maintained at all times during the activity when masks are removed.

If you take part in organized, supervised athletic events within indoor facilities, physical distancing will be in place, and coaches, observers and other non-participants will need to wear face coverings. As soon as your organized athletic event ends, resume wearing your face covering immediately.

Prescott Campus – Face mask required, exceptions to the policy.

Face masks are required in all buildings and outside areas on campus and at our Flight Line.

There are two exceptions to this policy.

  1. No face masks are required when respecting 6-feet physical distancing on our outdoor fields and trails, (excluding the "Warrior Loop").  These areas include:
    1. The City of Prescott trail that crosses thru campus and the cross country trail,  (both located at the West and South of campus).
    2. ROTC Leadership Reaction Course
    3. Baseball, Softball, Soccer, Intramural, and artificial turf multipurpose fields.
    4. Drill pad
    5. Swimming pool, Tennis Court, and Sand Volleyball Court

      NOTE:  This exception does not extend to all grass areas on campus, nor does it extend to any paved roads or parking lots.

  2. No face masks are required in our gymnasiums, (Eagles Gym and Activities Center) when you are involved in a supervised-group activity and respecting six ft. physical distancing.  The supervisor as well as any guests/spectators are required to wear face masks as well as respect the six ft. distancing policy.

Please watch our video on what students should do if they feel ill.

  • If you experience difficulty breathing or chest pains, call 911.
  • Contact Campus Safety since they can direct first responders to your location (Daytona Beach: 386-226-SAFE [7233] / Prescott: 928-777-3333). You can also use the new EagleGuardian smartphone app to contact Campus Safety.

Covid-19 symptoms vary but may include a fever, dry cough, fatigue, body aches, loss of taste or smell, and/or sore throat. Here’s what to do if you experience any of these symptoms:

  • Stay home or in your residence hall.
  • Contact your academic advisor to let them know you cannot attend class. Rest assured that all faculty are prepared to work with students who become ill.
  • Contact the health services unit on your campus (Daytona Beach: 386-226-7917 / Prescott: 928-777-6653).
  • Remember that you have Telehealth Services on a 24/7 basis (Daytona Beach: www.telehealth4students.com / Prescott: www.telehelp4students.com).
  • If you are confirmed with Covid-19, Embry-Riddle’s health services team will stay in close contact with you. Embry-Riddle will work to ensure your wellbeing if you become ill.
  • Clearance to return to campus life must be provided by Embry-Riddle Health Services professionals in accordance with local health authorities and the U.S. Centers for Disease Control and Prevention.

Out of an abundance of caution, anyone deemed to be at higher risk for transmission of Covid-19 must be kept away from the rest of the campus community. This may be achieved through sheltering in place, quarantine, or isolation, depending on the circumstances, and in keeping with U.S. Centers for Disease Control & Prevention guidelines.

NOTE: Those who undergo testing must shelter-in-place or quarantine, apart from others, until they receive their test results. Clearance to return to campus activities must be provided by Embry-Riddle’s healthcare professionals.

QUARANTINE: Seemingly healthy students who may have been exposed to Covid-19, or those who had recent international travel, or await test results should self-quarantine. This means they stay at home or in a residence hall room, apart from others – especially those at higher risk such as anyone age 65 or older or with underlying respiratory, heart, liver, or kidney conditions – and monitor their health until being cleared by Embry-Riddle health services professionals.

In this way, self-quarantine helps prevent the spread of illness by those who may not yet know if they are sick. In quarantine, you can use curbside pickup options for essential supplies, or drive through places to eat. You must practice physical distancing and remain away from others. 

ISOLATION: In contrast, infected students who have tested positive for Covid-19 or have symptoms and await their test results must self-isolate, remaining completely separate from others who are not sick. Self-isolation prevents the spread of illness and makes it possible to quickly treat symptoms as soon as they appear.

If a student living on campus tests positive for Covid-19, Embry-Riddle will move them to self-isolation rooms with a private bath and a dedicated HVAC system. Students who live off-campus will be asked to restrict their movement to a private room and bathroom, so that they have no contact with others. Our health services team will monitor them, working closely with city and county health services and local hospitals. Food will be provided to those in isolation (meal plan required). Regardless of your circumstances, Embry-Riddle will find case-by-case solutions to ensure your well-being if you become ill.

SHELTER IN PLACE: This hybrid approach may be selected by Embry-Riddle healthcare professionals if an individual is awaiting test results after being randomly selected for testing, for example, or feels sick but suspects seasonal allergies/flu/cold, etc. For instance, a student in a single room may be instructed to simply shelter in place, under certain circumstances.

In all cases, clearance to return to campus life must be provided by Embry-Riddle Health Services professionals in accordance with local health authorities and the Centers for Disease Control and Prevention.

  • If you feel sick, do not attend classes or work.
  • Contact your medical provider if you have a fever, respiratory distress, and/or flu-like symptoms.
  • Avoid close contact with people who are sick.
  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use a hand sanitizer that is 60% alcohol.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Cough or sneeze into your elbow, shirt sleeve, or a tissue (not your hands). Throw used tissues into the trash.
  • Clean and disinfect frequently touched objects and surfaces.
  • Avoid sharing food, cups, utensils or other items.
  • Treat all bodily fluids as potentially infectious.
  • Eat a well-balanced diet and get adequate sleep.
  • Refer to the U.S. Centers for Disease Control & Prevention (CDC) website.

If you’re concerned you might be sick and are experiencing symptoms such as fever, coughing, or shortness of breath, stay in place, avoid contact with others, and call the health services unit on your campus or your local health department. You will be provided with instructions. You will require medical clearance before you will be able to return to campus.

If you believe that you may have been in close contact with someone who has potentially been exposed to Covid-19, you should self-isolate for 14 days.

The Health Services (Daytona Beach Campus / 386-226-7917) and Wellness Center (Prescott Campus / 928-777-6653) are fully operational and ready to serve students. Students who need to see a physician and have United Health Care Student Resources can access telemedicine at www.telehealth4students.com. In this way, students can gain access to board-certified physicians via phone and/or video. As an insured student with United Health Care Student Resources, there is no consultation fee for this service and it is covered 100% during the policy period. Students with private health insurance should contact their health insurance provider for directions as to how you can access telemedicine.

Prescott Campus After-Hours Health Options

  • Access teledoc 24/7 anytime and anywhere at www.telehealth4students to speak to a board certified physician.
  • Campus Safety 928-777-3333
  • Seek assistance at various urgent care center or walk-in clinics throughout the area.
  • Thumb Butte Urgent Care 928-445-7085
  • Nexcare Urgent Care 928-443-503
  • YRMC Fast Track 928-445-2700
  • Prescott Valley Urgent Care 928-772-2591
  • For life-threatening emergencies call 911.

Daytona Beach Campus After-Hours Health Options

  • Access teledoc 24/7 anytime and anywhere at www.telehealth4students.com to speak to a board certified physician
  • Campus Safety at 386-226-7233 to gain access to  on-call campus emergency medical technicians
  • Seek assistance at various urgent care center or walk-in clinics throughout the area
  • For life-threatening emergencies Halifax Health Medical Center or Advent Health.

International Students

Questions pertaining to newly admitted and continuing international students can be found on the International Student FAQ page

Human Resources

Personal leave benefits are being expanded to ensure that all employees have enough personal leave to stay home if they become ill amid the Covid-19 crisis. If you don’t have sufficient personal leave and you are an employee in good standing, Human Resources can allow your leave to be used in advance of accrual (that is, your balance can “go negative”). Please reference the Personal Leave section of our March 10, 2020 statement.  

If you are a faculty or staff member you can access telemedicine through Florida Health Care Plans www.fhcp.com or Blue Cross Blue Shield at https://www.bcbs.com/. Information on Embry-Riddle’s Teledoc is online here. If you have private insurance, please contact your health insurance carrier to find out how you can access telemedicine.

Yes, in most cases. Faculty and staff are encouraged to telework if it is feasible for them to do so, given their position. Speak to a supervisor, who will ensure approval by Human Resources. If your job requires your physical presence but you don’t wish to be on campus during the health crisis due to special circumstances, you can use personal leave. Those benefits have been expanded during this time. In early May, the Chief Human Resources Officer emailed all employees, letting them know that supervisors would provide instructions for returning to work once it is safe to do so. Because circumstances differ from office to office, and from individual to individual, the university will not issue a “one-size-fits-all” return to work date. Rather, low-density work arrangements are being put in place to allow employees to return to work in a safe, phased fashion.

During past storm events, Embry-Riddle has advised that if employees have to stay home to provide care for children, they can take personal leave or ask their supervisors if working from home is an option. Leave benefits have been changed to allow for negative accrual at this time. 

For Faculty

Embry-Riddle has created a special website to ensure that faculty can maintain the highest possible standards of educational excellence while continuing to engage students online during the current health crisis. Check it out in ERNIE Keep Teaching

IT Support is 24 x 7. The Instructional Design and Development (IDD) team at Embry-Riddle’s Worldwide Campus will be available to support Prescott and Daytona Beach residential faculty. The Center for Teaching & Learning Excellence (CTLE) is always available to help as well: 

Embry-Riddle contracts with custodial services to regularly clean classrooms, labs and resident hall restrooms, with a specific focus on disinfecting high-traffic areas in academic buildings. Hand sanitizer stations are set up inside buildings throughout each campus, available for every student, faculty and staff member, along with disinfectants provided inside of classrooms for cleaning of workspaces prior to classes beginning.    

A student may need to miss your class or lab for several different pandemic-related reasons:

  1. If they are sick with Covid-19, they will be placed in isolation for 10-14 days, or until they are cleared by Embry-Riddle’s healthcare professionals.
  2. If they have been exposed to Covid-19, they will be placed in quarantine for 10-14 days, or until they are cleared by Embry-Riddle’s healthcare professionals.
  3. If they are selected to take part in Embry-Riddle’s screening and contact testing, which takes place on Thursdays (aka “Thursday testing”), they will need to shelter in place or quarantine for 48 hours as they await their test results.

In the first and second scenarios listed above, the Dean of Students Office will communicate with faculty regarding the Covid-19 related absence via email. The email will indicate the student’s absences from class and an expected end date of the absence. (Please note that the Dean of Students Office will not indicate the reason for the student’s absence but will keep the faculty member apprised of any change in the student’s return date.)

In the third scenario listed above – Embry-Riddle’s “Thursday testing” – the Dean of Students Office will not communicate with faculty regarding the student’s brief shelter in place or quarantine requirement. For those tested on Thursdays, the brief sequestration period will extend from midday Thursday through Friday, until results are returned. Because Thursday testing involves 125 or more students per week, official “excused absence” notifications from the Dean of Students Office to faculty regarding each student would not be feasible. Faculty members may instead ask students to provide verification in the form of their Eventbrite testing appointment confirmation notice, if they wish.

Whenever a student is in quarantine, isolation, or shelter in place for any reason, they should be allowed to continue their studies remotely during their absences from class, and their absences will be excused.

We understand that faculty members teaching hands-on labs face particular challenges dealing with quarantine, isolation, and shelter in place absences. The Embry-Riddle Operations Team will work with you to try and minimize impacts to labs. Please contact Cindy Bixler at bixlerc@erau.edu.

Health and safety staff will be in contact with the student and will conduct contact tracing where appropriate. Members of the Embry-Riddle community who test positive will be interviewed by trained contact tracers to identify everyone who should be contacted due to exposure.

Any faculty member who is concerned about exposure can call Embry-Riddle Health Services (Daytona Beach) or the Wellness Center (Prescott) to speak with a healthcare professional.

A faculty member awaiting Covid-19 test results, or one who may have been exposed to someone who has tested positive for Covid-19, will be directed by Embry-Riddle health safety staff to quarantine. During this period, faculty members will need to pivot coursework online in order to continue teaching. In this situation, the faculty member should be in contact with their department chair and clearly communicate to their students about the transition. If there is a faculty partner for the course, the partner may substitute for face-to-face delivery during the quarantine period.

Important Contact Information

  • Division of International Programs, Daytona Beach – (386) 323-8133
  • Center for International Programs & Services, Prescott – (928) 777-3429
  • Embry-Riddle Health Services Department, Daytona Beach – (386) 226-7917
  • Embry-Riddle Wellness Center, Prescott – (928) 777-6653
  • Florida Department of Health – (386) 316-5030
  • Arizona Department of Health Services – (602) 542-1025
  • Embry-Riddle Campus Safety, Daytona Beach – (386) 226-6480
  • Embry-Riddle Campus Safety, Prescott – (928) 777-3333
  • Embry-Riddle Worldwide, Dean of Students – 800-522-6787
    worldwide@erau.edu
  • Media Queries – Ginger Pinholster (386) 226-4811
  • Special Travel Permissions – intltravel@erau.edu