About Invoices

Invoices and Purchase Orders

In order to pay invoices in a timely manner, the following requirements must be met on submitted invoices:

Per University policy, all invoices submitted to the University for payment must reference a current purchase order number. Any invoices that do not reference a purchase order number may be returned to the vendor, unprocessed, until the information is provided.

All invoices must match the purchase order detail for items ordered, quantity and price listed. If the invoice generated does not match the purchase order, please contact the Purchasing Department for assistance prior to submitting the invoice: 386-226-6252.

All invoices are to be mailed or emailed to the Accounts Payable Department at the following address. Do not submit invoices directly to the Department.

Embry-Riddle Aeronautical University
Attn: Accounts Payable Department
600 S. Clyde Morris Blvd.
Daytona Beach, FL 32114-3900
Accounts Payable Fax: 386-226-6220


Embry-Riddle Aeronautical University
Attn: Accounts Payable Department
3700 Willow Creek Road
Prescott, AZ 86301-3721
Fax: (928) 777-3740

ERAU looks forward to establishing a successful relationship with our vendors. Once a Bid or Purchase Order has been completed, please provide the following documents so that your record can be set up completely and accurately:

  1. Current Form W-9 or W-8 is required for IRS regulatory compliance. Name on Line 1 must match IRS records. Purchase orders issued must match the billing name shown on the invoice. If needed, Line 2 should match the billing/invoice name. 
    • U.S. companies and individuals who are U.S. citizens or U.S. resident aliens must provide Form W-9 Request for Taxpayer Identification Number and Certification
    • Non U.S. companies must provide Form W-8BEN-E Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)
    • Individuals who are not resident aliens for tax purposes must provide Form W-8BEN Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) 
  2.  Certificate of Insurance as described: ERAU Insurance Requirement-Vendors with Professional Liability (i.e., Accountants, Architects, Auditors, Brokers, Computer Programmers, Consultants, Engineers, Environmental Consultants, Lawyers, Medical Professionals, etc.) ERAU Insurance Requirements-Vendors with Environmental Liability (i.e., hazardous substance/waste removal, environmental contamination remediation, etc.)
  3. A current Consulting Agreement for vendors providing consulting services

Fax completed forms to (386) 226-6220 or mail to ERAU Accounts Payable, 600 S. Clyde Morris Blvd., Daytona Beach, FL 32114-3900. Be sure to reference Purchase Order number.