Embry-Riddle Aeronautical University Supplier Guide
This information will acquaint you with the purchasing policies of Embry-Riddle Aeronautical University. Whether you are a regular or a new supplier, we feel that a better understanding of how we do business will benefit us both.
Embry-Riddle financial disclosures and related documents are open to public inspection and are made available for your inspection.
As a matter of University policy, the authority to commit University funds for materials and services is vested in Procurement Services. It is the responsibility of Procurement Services to conduct all negotiations affecting purchase price, terms and delivery of materials and services.
Under no circumstances are suppliers to supply materials or services without authorization from Procurement Services. The University does not assume responsibility for any charges for materials or services ordered by unauthorized individuals. Any order placed by an individual without proper authorization will be considered a personal transaction between the supplier and the individual.
As a general policy, competitive quotations are required for most purchases. It is the responsibility of Procurement Services to originate, control and analyze supplier bids and quotations. All quotations or proposals must be submitted to Purchasing. The actual bid award is made by Procurement Services and pricing information solicited from suppliers is considered to be confidential.
It is the policy of Embry-Riddle Aeronautical University that all personnel decline any gifts, gratuities or entertainment from suppliers doing business or attempting to do business with the University.
Embry-Riddle does not provide any Personal Guarantees — this organization is not organized for the pecuniary profit of its directors, officers, or members; it not may issue stock, declare dividends, or distribute the same, and no part of its net income shall inure to the benefit of any director, officer or members. No Personal Guarantee is applicable.
It is the responsibility of Procurement Services to select sources of supply. Potential suppliers are selected for their ability to serve the needs of the University in an economical and efficient manner on a continuing basis. Past performance of suppliers, as well as competitive prices, quality and timely delivery, are important factors in supplier selection.
Procurement Services is committed to recruiting new suppliers, including minority suppliers. Whenever possible, more than one source will be sought and considered. Alternate or multiple sources of supply are maintained as a means of ensuring quality, service, minimum costs and a favorable, competitive environment for the procurement of goods and services.
Delivery of samples or equipment for trial or demonstration must be authorized by Procurement Services.
Suppliers should insist on receiving a purchase order number for any order of equipment, supplies or services (rental or maintenance contract) placed with you.
For prompt payment, invoices must reference the purchase order number and should be sent to:
Embry-Riddle Aeronautical University
Attn: Daytona Beach Accounts Payable Department
1 Aerospace Boulevard
Daytona Beach, FL 32114-3900
dbapsppt@erau.edu
or
Attn: Prescott Accounts Payable Department
3700 Willow Creek Road
Prescott, AZ 86301-3721
prap@erau.edu
A supplier wishing to furnish goods or services to the University can register with the University and may request an appointment with the Procurement Services Department. We ask potential suppliers to register by filling out a Supplier Data Sheet. Please complete the form and email it to dbpohelp@erau.edu or fax it to 386-226-6239.
Supplier visits are by appointment only. Please call 386-226-6252 or email dbpohelp@erau.edu to schedule an appointment.