If you have questions or comments about any of the content of this handbook, please contact ERLI@erau.edu or call 286-226-6192
Non-Discrimination Policy
Embry-Riddle Aeronautical University recognizes that our students, staff, and faculty offer some of our greatest strengths: diversity and inclusiveness. The following value statement is from the University Office of Diversity and Inclusion:
- We consider one of our most important values to be the mentorship of our students, who are our primary focus.
- We support all students, especially those from underrepresented and underserved communities, in feeling welcome and included in the Embry-Riddle family.
- We believe engagement, education, and honest discourse related to issues of equity, diversity, and inclusions are key to the success of our community.
- We believe all individuals regardless of race, color, ethnicity, sexual orientation, gender, gender identity, gender expression, sex, genetic information, age, disability, creed, religion, marital status, parental status, national origin, citizenship, political affiliations, or their military or veterans status, deserve respect, acceptance, and to be treated without bias. Embry-Riddle values diversity and inclusion.
Students should bring their concerns to university personnel by talking to someone at ERLI or by reporting harassment anonymously at: Title IX Incident Reporting Form
Student Conduct
ERLI students are ERAU students and are subject to ERAU’s Student Code of Conduct. Each student at ERLI has a right to an undisrupted learning environment. Students who are disruptive will be asked to leave class. Examples of disruptive behavior include entering class late, talking loudly, speaking in one’s own language, not complying with instructor’s requests, using cell phones, sleeping in class, etc. The complete list of student policies can be found here: Honor Codes & Student Policies
Disruptive students will be asked to leave class and marked absent. Continued disruptive behavior is a violation of the Student Code of Conduct and may lead to a dismissal from ERLI.
Attendance Policy
Our goal at ERLI is to help students learn English and prepare for a successful career at Embry-Riddle Aeronautical University or any other U.S. university. Attendance and participation are very important to the success of any student and are expected of all students in ERLI. In other words, attendance is mandatory.
ERLI students are allowed 44 cumulative hours of absences per semester. This means that a student is allowed to miss a total of 44 hours across all classes in a given semester (not 44 hours for each individual class!) and a student who starts at mid-term is allowed to miss 22 hours.
ERLI students who are enrolled in fewer than five (5) classes have different attendance requirements. The table below shows the absence hourly limit for students taking fewer than five classes at ERLI.
| Number of Classes | Limit Absence Hours |
|---|---|
| 5 | 44 |
| 4 | 32 |
| 3 | 24 |
| 2 | 16 |
| 1 | 8 |
Students who exceed the given limit per semester will be suspended from ERLI. Students who are suspended from ERLI will have their I-20s terminated and their conditional admission revoked.
ERLI does not have “excused absences". Students should not schedule meetings, such as with academic advising, admissions, Student Financial Services, IELTS, Duolingo, or TOEFL tests etc., during class. When students miss class for illness, they will be marked absent and will be responsible for the work missed. It is always a good idea to let your teacher know in advance if you need to miss class.
Tardy Policy
The primary goal of a student in ERLI is the pursuit of becoming a successful student. Successful students come to class prepared and on time. Tardiness is disruptive to the learning environment and can have a negative impact on a student's overall success. A student will be considered tardy when they arrive to ERLI after the beginning of the class or is not in the assigned classroom at the official beginning of a class period. A student, who comes to class late, will be marked tardy. Students who arrive more than 10 minutes late will be marked absent.
Academic Integrity Honor Statement
ERLI is committed to fostering a culture of intellectual honor and ethics and considers academic dishonesty a very serious offense. Such offenses include but are not limited to cheating (accepting unauthorized assistance in preparing assignments), fraud (gaining unfair advantage through deceit, trickery, or falsification of records), plagiarism (taking the ideas, writing, words, and/or work of another and representing them as one’s own without appropriate acknowledgment), or self-plagiarism (submitting the same paper to two different instructors in separate classes for credit). A student who cheats, commits any form of academic fraud, or plagiarizes in a class, will receive sanctions ranging from a zero (0) for the work in question to expulsion from the University.
If students violate ERAU’s Academic Integrity rules, they will receive a warning from the instructors and the Director, and an in-class penalty (i.e.: 0 on the assignment). The second violation will result in the student being reported to the Dean at which point, the University’s disciplinary board will take over.
Students should always ask their instructors if they are not sure about citing or giving credit.
Generative Artificial Intelligence (AI) ERLI Policy
Using ChatGPT and other AI tools should add to student’s own thinking and ideas, not replace them. The goal of using any tools is to make learning better. Teachers will show students how to use AI tools in class. Teachers will also tell students how they are allowed to use the tools. Each class may use different tools and have additional rules.
Before working with an AI tool on any assignments, students need to ask for and get permission from the teacher. When asking for permission, students need to explain how they will use AI and why they will use AI. When students use AI for an assignment they submit, they must also submit the full interaction with the AI tool. Students need to check all the work they submit for accuracy, and they must know all content, including vocabulary words. The teacher may ask students to explain their work.
Students should read ERAU Honor Code of Artificial Intelligence.
Classroom Norms in the US
International students often find that the classroom cultural norms are different from their home country. Here are some things that former ERLI students have commented on:
- What do I call my teacher?
Your teacher or instructor will tell you how they would like to be addressed. They will not respond to “Teacher!”
- Who is responsible for keeping the classroom clean?
Students should throw away all trash they bring in. If you make a mess, clean it up.
- Can I bring food and drink into the classroom?
Water bottles are allowed. Most teachers do not want students to eat food during class.
- Can I leave in the middle of the class?
Students should make phone calls and use the bathroom during the break as much as possible. If students need to leave during class, they will miss important information.
- What should I wear to class?
Students should wear appropriate school clothes. In summer, many classrooms are cold, so layers are recommended. Clothes should also be clean. Some people are allergic to scents, so do not use a lot of perfume or cologne.
- Can teachers change my grade if I ask?
It is always good to speak with your teacher about your grades to see if there is a mistake. It is not acceptable to ask your teacher for extra points or to change your grade. Please remember, when an instructor says “no”, it means no, and there is no room for negotiation. Your teacher may ask you to speak with the ERLI director to get your problem solved.
- How do I answer a question in class?
Your teachers will let you know what they would like you to do. Teachers have different rules, so students get a variety of experiences.
- Is it appropriate to interrupt your teacher or your classmate in class?
To be polite, you should wait until your teacher or your classmates finish talking to ask a question or add a comment.
- Can I stop attending ERLI classes if I earn a minimum qualifying test score in IELTS, TOEFL, Duolingo, or Cambridge?
ERLI’s policy states that you will still need to pass your current semester with a GPA of 2.0 or higher. Students are also limited to 44 hours of absences. So, we strongly recommend that continue coming to class and working on your assignments.
- What are office hours used for?
Your teachers are always happy to see you. It is always good to stop by your teacher’s office during office hours to discuss your progress in class, to ask any questions related to the class, and share comments or suggestions about the class. Also, your teachers will be happy to help you with skills that you find difficult.
ERLI Initial Placement Procedures*
ERLI uses an in-house placement test that evaluates listening, reading, and writing proficiency. This test is taken by students prior to the beginning of their courses. When students arrive at ERLI, they will be given a placement test and placed in levels from level 2 to level 5 in each skill area. In addition, new students starting at the beginning of the semester and at the midterm take additional diagnostics during their first week of classes to confirm their placement. New full-term students who earn 80% or higher in the diagnostic test are eligible to move to a higher level. New midterm students must earn 90% or higher in the diagnostic tests to be eligible to move higher level. Only new students are eligible to change their course level based on a diagnostic test. Faculty and the director meet to review student placement and make final recommendations. Every effort is made to place students at the correct levels.
At times students feel that the level they were placed in is too high, and they wish to move one level down. Students should tell their concern to their teacher. The request is reviewed with the faculty and ERLI director. Once the student moves to a lower level, the student must stay at that level.
*ERLI reserves the right to make changes to this policy.
Policy for Students Placed in below Level 2 ERLI Classes
In ERLI, we do not offer classes below level 2. If a student is placed in a class below level 2, the student is encouraged to transfer to another university. If the student wishes to stay in ERLI, the student will be enrolled in level 2 classes. * The student will also need to meet with the ERLI Director before enrolling in classes.
*For example, if a student places below level 2 in ERD, they will be enrolled in ERD002.
ERLI Achievement Scale
The ERLI program is divided into 4 levels:
- Level 2: High-Beginner level
- Level 3: Intermediate level
- Level 4: High-Intermediate level
- Level 5: Advanced level
*Please visit ERLI website to read the interpretation of the ERLI Achievement Scale
In order to progress to the next level in a curricular area, students must pass their courses with a 70% or higher. For example, when a student passes ERD 003 with a C, the student advances to ERD 004. This includes Special Topics courses.
*Please visit the ERLI website to read descriptions of classes and view sample class schedule.
Advanced Placement
On a rare occasion, students can skip a course level with instructor recommendation and advanced placement committee approval. However, these students must have completed all the curricular requirements for the next level first. In a rare occasion, a student can earn a score above level 5, but since level 5 is the highest level offered, student will remain in level 5.
Advanced Placement (AP) Process
Advanced Placement is for exceptional students only whose language proficiency has surpassed ERLI’s subsequent level curricula. The student must have mastered the current level at 95% or higher and the subsequent level curricula at an 85% or higher based on a final exam for the subsequent level.
Speaking & Writing ability will be measured with the ERLI rubrics for Speaking and Writing. In order to earn Advanced Placement in ELS, students must meet the AP criteria for BOTH Listening AND Speaking. Students who earn Advanced Placement for writing do not automatically move up a level in grammar as well and vice-versa.
Grading System
The following grades are used by the faculty to indicate the quality of work performed:
A Superior: 90% - 100%
B Above Average: 80% - 89%
C Average: 70% - 79%
D Below Average: 60% - 69% (Must repeat the course)
F Failure: 0% - 59% (Must repeat the course)
Students must earn a minimum of a 70% in order to pass any ERLI course. Grades below 70% will not be rounded up. This means that 69.78% is a D.
Transition to Academic Studies
In order to earn an ERLI recommendation for academic study at ERAU, students must:
- Successfully complete all ERLI’s highest level courses, including their current ELB course with a “C” or better;
OR
- Attain a minimum score of 6.0 IELTS, 79 TOEFL iBT, 105 Duolingo, or 170 Cambridge and complete their current ERLI semester with an ERLI GPA of 2.0 or higher.
In addition to the requirements above, Pathway students must also complete all undergraduate academic courses with a “C” or better and all graduate academic courses with a “B” or better.
Students should also confirm with International Admissions that they have met all other admission criteria.
ERLI's Academic Eligibility Policy
An ERLI student who earns a Grade Point Average (GPA) lower than 2.0 in any semester will be put on Academic Warning. A student on Academic Warning must repeat all classes they earned Ds and Fs in from the previous semester. The student must also earn a semester GPA of 2.0 or higher for all future semesters. If a student does not do that, they will be put on Academic Probation. The student must earn a 2.0 or higher GPA in their probationary semester in order to continue in the ERLI program. Students can be on Academic Warning or Academic Probation only once while studying in ERLI.
Consequences for Violating ERLI's Academic Eligibility Policy
Academic Warning
Academic Warning is a written notice that an ERLI student receives when they earn a semester GPA lower than2.0 for the first time while studying in ERLI. An ERLI student must not earn a semester GPA below 2.0 in any future semester to avoid probation in the ERLI program. Students can only be on Academic Warning one time.
Academic Probation
Academic probation is a written notice that an ERLI student receives when they earn a semester GPA lower than 2.0 after having been on Academic Warning during any previous ERLI semester. An ERLI student must not earn a semester GPA below 2.0 in any future semester to avoid dismissal from the ERLI program. If they fail to earn a 2.0 or higher GPA, they will be dismissed. A student can be on Academic probation only once while studying in ERLI.
Dismissal
Dismissal is when a student has to leave ERLI and cannot return until one academic year has passed.
Grade Appeals
Every effort is made by the ERLI instructors to grade students in a fair and consistent manner. However, students may appeal a final grade assigned to them by the instructors. Students may appeal grades only if there is a mistake in calculations of the grade or there is a major change in class policies. Usually, appeals challenging the academic judgment of the instructor are not acceptable. If the instructor and student are unable to resolve the issue, the grade appeal will come to the director.
Complaint Procedures
Students who may have a personal or academic grievance must follow the following procedure:
- If grievance is against instructor, contact the instructor to discuss the problem and attempt a resolution.
- If a resolution cannot be decided with the course instructor, contact the ERLI Director within one week of the incident.
- If a resolution cannot be decided at the ERLI Director level, the student should follow ERAU’s Student Grievance Procedure. At this point, the grievance becomes a formal complaint, and records of the complaint and its resolution are kept by the Dean of Students Office under the student’s identification number.
Payments
ERLI students are required to pay for their classes by the ERAU payment deadline. This deadline is usually before the start of classes. If tuition is not paid by the due date, students will be dropped from their classes. Students will accrue absences for missed classes and will be responsible for any work missed. If students want to enroll in the payment plan, they should ask at Ernie Central.
Drop/Add Period
International students must be registered full-time in 5 ERLI classes in order to maintain their immigration status. There are special situations where students may be allowed to take fewer classes. Students should always speak with an international student advisor before taking any action. Also, if a student plans to withdraw for the semester, he/she should speak with an international student advisor before taking any action.
Refunds
ERLI follows the same schedule as ERAU with regards to refunds. For more information, see the current term information on the Registrar’s website.
Privacy of Records, FERPA
FERPA (The Family Educational Rights and Privacy Act) is a federal law designed to protect the privacy of and limit access to student educational records such as grades, housing information, financial status, results of disciplinary proceedings, etc... This means that ERLI faculty and staff will not share any of this information with anyone, including student’s parents, without written permission.
Students provide FERPA release by granting the person(s) auxiliary access in ERNIE. Sponsored students may be required to provide auxiliary access to their sponsor-advisor. It is best to do this as early in the semester as possible.
*FERPA does not apply to Medical, Disability and Counseling records, which are confidential and protected.
Medical Report Form and Immunization Requirement
Students must complete all health requirements to be enrolled in classes at ERAU. Students who fail to comply will have a medical hold placed on their student account and may not be allowed to attend class. Login to the Student Health Portal with your ERNIE credentials. Click the “My Forms” tab and complete all available forms.
Health Insurance Requirement
It is mandatory for all international students to have health insurance. All ERLI students will be automatically charged for a student health plan unless they complete the waiver process.
All students must complete a health insurance form on Campus Solutions to enroll in the student health plan or to begin the waiver process.
Students should contact Health Services if they have questions about insurance.
Health Services
If students get sick, Embry-Riddle has a health center. It is located on the corner of Clyde Morris and Richard Petty Blvd., on the northeast corner of the campus. Students can just walk in and show their I.D. A medical professional will help them.
Location & Hours
Location: Building 500
Phone: 386-226-7917
Hours: Monday-Friday, 8:00a.m. – 4:45 p.m.
Saturday & Sunday, CLOSED
(Summer semester hours will vary)
If a student has a medical emergency, they should call 911.
Counseling Center
If students need counseling, they should contact the Wellness Center.
Location & Hours
Location: Building 502
Phone: 386-226-6035
Hours: Monday-Friday, 8:00a.m. – 5:00p.m.
Saturday & Sunday, CLOSED
(Summer semester hours will vary)
If a student is having a mental or emotional crisis and at risk of harming themselves or someone else, they should call 911.
Smoking and Tobacco Use
ERAU is a tobacco-free campus. Smoking on campus is not permitted. Students who smoke on campus may face Honor Code hearings.
If a student is interested in quitting smoking, ERAU has several services to help you succeed. Visit AHEC or call 1-877-848-6696 for more information.
Student Accessibility Services
Persons with disabilities can and do succeed in their pursuit of higher education. The mission of Student Accessibility Services is to guide and support institutional compliance with Section 504 of the Rehabilitation Act of 1973 and Title III of the Americans with Disabilities Act to ensure equal access for students with disabilities of the Daytona Beach and Worldwide Campuses. The University acknowledges the confidential nature of students’ disability-related information and records and ascribes to the federal guidelines (Section 503 of the Rehabilitation Act and Title I of the Americans with Disabilities Act) that mandate control of and restrict access to such information.
Note: Unless specifically contraindicated by another title, the confidentiality requirements of Title I of the ADA apply to all titles. Please check Student Accessibility Services for more information.
ERNIE Central
ERNIE Central issues students their EagleCard, assists students who need to pay ERAU bills/invoices, and answers questions related to academic records like transcripts, grade reports, enrollment verification, and class registration. ERNIE Central is located in the Mori Hosseini Student Union, room 161 near the Bookstore.
EagleCard
It's an I.D. card.
The EagleCard is a student’s ID. Whenever students attend any school activity, event, game, or department for services, they may need to show their EagleCard to prove they are a student.
It's an access card.
The EagleCard provides access to the residence halls. Also, certain labs and buildings require the use of an EagleCard for entry along with the gym. Students also use it to borrow books from the library.
It's a debit card.
The EagleCard has several debit accounts on it, and they are managed by the University. It has Eagle Dollars, Meal Plan and Dining Dollars — all on one card. Debit card purchases can be made at the University bookstore, vending machines, food courts, laundry machines, the Flight Payment Station and at select off-campus merchants.
For more information, call ERNIE Central at 386-226-7578.
ERAU Email
All ERLI students have an ERAU email account. Important information is sent through email.
Students need to check their ERAU email every day. ERLI students are responsible for all information transmitted via ERAU email.
Students should use ERAU email for all on-campus communication. Remember to include a greeting, clear message, and a closing. Proofreading email for grammar and spelling is essential.
Internet Access
All students have access to the internet. They can connect from the computer labs, classrooms and residence halls. There are also public computers for Embry-Riddle students in the library.
Internet access is available through wireless across campus. Students should use the “ERAUStudents” network. This is an encrypted network that will help protect your privacy. Use your ERNIE credentials to connect to the ERAUStudents Wi-Fi.
Parking
All students, including first-year students, are allowed to have vehicles. Due to space concerns, we ask that students park only one vehicle on campus. All students are required to register their vehicles online. Register your vehicles on the Parking Portal.
Any additional information regarding vehicle registration, parking, safety matters can be found in Campus Parking & Traffic Rules and Registrations Handbook
The Office of Parking & Traffic Services help students if they lock themselves out of their car or if the vehicle doesn't start. Call 386-226-6480 for assistance.
Obey all traffic signals and speed limits. The speed limit on campus is 10 mph.
Students are given a colored decal when they register their vehicle. Park in your color area only.
Parking Garage
Levels A and B (levels 1 and 2) are payable by mobile pay. You can scan the QR code at the garage or text ERAUPARK to 25023 after you park. If you are running late and need to add more time to your parking, a text will be sent to you 15 minutes prior to expiration allowing you to add more time, if desired.
Click this link for more information visit or contact Campus Safety and Security
Hunt Library
The Hunt Library is located on the second floor of the Student Union. The library contains many things: books, maps, newspapers, magazines, CDs, videos, computer programs, tapes, computers, copiers and internet access. The library has a small collection of current popular titles. There are 30 public-use computers that have internet access. The purpose of the library is information, research, inspiration and reading. To use the library, students only need to walk in. If students want to take something out, they need to use their EAGLEcard to “check-out” books and media. If students cannot find things that they need, staff are there to help them.
Mail Center
Students can mail letters and ship packages from the Mail Center via USPS (United States Postal Service). The mailboxes are open 24 hours and 7 days a week. Students are automatically assigned a mailbox if they live on campus. Students should go to the Mail Center to request a key for their mailbox.
If the package is too big to fit in the mailbox, students will get a notice in their mailbox saying a package is waiting for them at the Mail Center Pick-up Window.
Hours*
* The Post Office is closed on holidays and summer Fridays.
| International Shipping | Monday-Friday, 8:00 a.m. – 4:00 p.m. Saturday & Sunday, CLOSED |
|---|---|
| U.S. Shipping | Monday-Friday, 8:00 a.m. – 4:30 p.m. Saturday & Sunday, CLOSED |
Addressing on Envelope
