Documentation and Disclosure

What is the timeline for requesting accommodations?

We encourage students to submit their requests for accommodations as early as possible. For existing long-term conditions/disabilities, academic accommodation requests can be processed up until the week before the first day of final exams on the residential campuses. If you have recently acquired a condition within one week of your final exams, please contact the appropriate Student Accessibility Services (SAS) office as soon as possible so we can determine whether reasonable accommodations are appropriate.

For accessible housing accommodations on residential campuses, each request is evaluated on an individual basis with regard to the documentation provided and the impact of disability upon the student within the residential campus environment.

Priority Consideration Deadlines for Housing Accommodations

Fall Semester Deadline with documentation:

• Current students: January 14 
• New students: May 19

Spring Semester Deadline with documentation:

• Current students: January 14 
• New students: October 15

Requests made prior to these dates without documentation will be dated when our office receives the necessary documentation for review.

Student Accessibility Services (SAS) uses the confidential software online system Accessible Information Management (AIM), where applications can be made and documentation can be uploaded and evaluated.

Applying for the first time

1. Go to the Accessible Information Management system. 
2. Log in to ERNIE (if you are not yet logged in). 
3. Choose the campus that you are or will be attending.  
4. Choose the appropriate application based on your request, for example academic or housing. 
5. Complete all questions. 
6. Upload documentation, as applicable. 
7. Submit or save as draft. Applications can be in draft form and you may return to them when you are ready to submit your application for review.

Documentation will be reviewed by SAS for evaluation. SAS will contact you via your Embry-Riddle email within five business days to schedule an interactive intake.

Requesting Additional Accommodations

If you have already been approved for accommodations and feel you need additional accommodations or your needs have changed, please complete an additional accommodations application.

1. Log in to AIM: Accessible Information Management.
2. Under “Accommodations” on the left-hand side, select “Submit Additional Accommodation Request.” 
3. Under  Additional Accommodations Request,” click “Start New Application.”
4. Complete and submit the application.
5. After submitting, follow the prompts to upload new documentation.
6. Once documentation has been uploaded a “Success! Your action has been completed” message will appear at the top of the dashboard and the uploaded file(s) will be viewable at the bottom of the page.

Accommodations requests will be reviewed by SAS. All communications will be through your Embry-Riddle email. Students are encouraged to check their Embry-Riddle email regularly.